Digital Transcription Service

Digital audio transcription is a process where the digital audio files are converted into transcripts for companies without the time of manpower to do the same. The service used by the companies can widely vary; from law to medical, insurance to construction, IT to media, it’s a huge list. When you outsource your digital audio transcription to a professional transcription company your can really save time and you can concentrate on other things.

In modern days people have very less time, they caught up in a very fast moving world, first thing in the morning have you ever sat down at your desk and wrote about the things which you need to do for that day? I never finish my list by home time. For all businesses this is the same; getting jobs completed gets delayed because of not enough time. Having extra pair of hands would be so valuable in this present moving world. How to manage this? The service of a digital transcription company can be really handy for this.

Certain types of files which are used in digital transcription process are mentioned below.

1). WAV – This is also known as WAV files. It was one amongst the first audio file developed for use with the PC. WAV file can also be shrunk to 12th of its original size. Due to its very large size it created many problems so consequently it is not much used in the recent days.

2). MP3 – This is used in music as compressed WAV file. MP3 format can be recorded in many digital recorders.

3). WMA – Windows Media Audio files. With all Windows based PCs this file comes, these files were especially developed for Windows Media Player. These files are more compressed; it is even more compressed than an MP3.

There are many types of transcriptions which will come of these formats; they widely range from teleconferences to interviews and everything in between.

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Low Cost Medical Transcription

Medical transcription is one of the most challenging jobs that requires excellent auditory and highly developed analytical and execution skills embedded with professionalism to obtain superior quality transcription work.

Keeping in mind all your transcription requirements, we welcome you to TRANSDYNE family– a reliable, secure, and cost-effective medical transcription, medical billing, and medical coding service provider. TRANSDYNE offers cost-effective and fast transcription services giving you accuracy to the utmost level. Our medical billing and coding professionals have experience with ICD 9, AAPC medical coding, and HCPCS, serving our valued clients with specialization in electronic and paper claim processing.

Transdyne utilized its extensive background as an information technology company to develop a system that electronically receives/sends dictations and medical transcription over the Internet to save time and money. We guarantees you savings of 20% to 50% over your current transcription service.

TransDyne is based on the premise of providing consistent and quality service to all of our clients, at all time. Our commitment to provide quality medical transcription work and client satisfaction is our top priority. Our medical transcriptionists and management staff take pride in our reputation for prompt and accurate transcription service.

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Inspite Recession, Medical Transcription industry unaffected

In spite of the total economic downward trend, the medical transcription (MT) industry research another growth maintained with flood by a report/ratio of the NASSCOM declaring that the recession did not strike the industry of health care.

The reverse is the tendency in the provisioning outside medical transcription in the USA, which are pilot atrocious wear in the broad scale in HIM, financial sectors, manufacturing and others.

According to a report/ratio of NASSCOM, the industry of MT Rs will be worth 40 billion from here 2010 and could use as much as 50.000 people. It provides that this industry is here to remain during at least 10 years.

It estimated the size of the industry of the MT of the USA, which is in the range of around $ 12 million 2005, would reach $ 16.8 billion from here 2010. One expected that work off-shored is in the area of $ 860 million 2010, which one expects that India captures $ 647 million. India remained a destination at sea preferred mainly due to the availability of the maturity of industry and labor.

The report/ratio also provided that the force of the employees of 18.000 of 2006 in the suppliers India-based of MT would reach 52.000 from here 2010. For an industry which was too pilot of the obstruction, too fast in India, a report/ratio led by the international consultation based to HAVE of Stevens expected that the value of the provisioning outside MT in the USA doubles from here 2005 to $ 4 billion. India could take not less two-third of this increase, providing work to 45.000 transcribers.

There is currently a shortage of qualified medical transcriptionists – and the population trends suggest that the prospects continue to be favorable during some time still. The medical goods transcriptionists typically do not have any problem in the use of obtaining and maintenance.

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Basics Facts about HIPAA

HIPAA touches nearly every aspect of modern medicine. Therefore, it is of utmost importance that any company dealing with healthcare services complies with the rules and regulations of HIPAA.

Congress passed the Health Insurance Portability and Accountability Act (HIPAA) in 1996 to set a national standard for electronic transfers of health data. Simultaneously, Congress saw the need to address growing public concern about privacy and security of personal health data. The task of writing rules on privacy eventually fell to the U.S. Department of Health and Human Services (HHS). After several modifications, DHHS issued the HIPAA Privacy Rule.

The Privacy Rule was effective on April 14, 2003, for most health care providers, health plans, and health care clearing houses. The US Health Insurance Portability and Accountability Act of 1996, referred to as HIPAA, contains many elements dealing with a broad range of health related issues, including patient privacy and security standards.

HIPAA applies to “covered entities”, including:

*Health plans
*HMO’s, health insurers, group health plans including employee welfare benefit plans
*Health Care Clearinghouses
*An entity that processes health information going from a health care provider to a payer
*Certain Health Care Providers
*Those who use computers to transmit health claims information

The privacy regulations were released to implement requirements of the administrative simplification section of HIPAA, requiring:

*Standardization of electronic patient health, administrative and financial data
*Unique health identifiers for individuals, employers, health plans and health care providers
*Security standards protecting the confidentiality and integrity of “individually identifiable health information”, past, present and future

However, the organizations not covered under HIPAA. Some of them are:

*Life insurance companies
*Workers Compensation
*Agencies that deliver Social Security and welfare benefits
*Automobile insurance plans that include health benefits
*Internet self-help sites
*Those who collect health data you give voluntarily for surveys or research projects
*Those who conduct screenings at pharmacies, shopping centers, hometown fairs, or other public places for blood pressure, cholesterol, spinal alignment, and so on.
*Researchers who obtain health data directly from health care providers
*Law enforcement agencies

HIPAA touches nearly every aspect of modern medicine. Therefore, it is of utmost importance that any company dealing with healthcare services complies with the rules and regulations of HIPAA.

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Outsourcing Gain Through Application Service Providers

The medical transcription was transformed into total businesses by technology sophisticated with the introduction of the service providers of transcription application. There are many platforms for service provider, which based on the WEB application that supply for large, medium, small and also individual MTSOs based at the house. Many companies offer the software easy to use TASP which are accessible on line.

The medical transcription industry underwent an enormous revolution since the last decades.

Earlier, medical transcription had to make trips to the doctor’s office every week and collect the audio tapes and deliver it back after the work was done.A profession practiced locally with simple tools – a tape transcriber and typewriter – medical transcription has been transformed into a global business by sophisticated technology with the introduction of Transcription Application Service Providers (TASP).

Luckily, there are many web-based application service provider platforms that cater to different types of large, medium, small and also individual home based MTSOs (Medical Transcription Service Organizations).

The TASP type of files routing system is very efficient. It manages the entire process or lifecycle of the document, right from the time of dictation at the hospital/physician’s location to sending it for transcription/editing to the MT and back to the medical professional. This type of system saves a lot of time and money vis-à-vis other transcription methods. There are dial in systems that take dictations. Playback happens when the residing codec (analog to digital converter) creates a digital sound file which the medical transcriptionist can play back and transcribe.

TASP benefits:

Encrypted document

Nil capital investment

Lower telephone costs

Better work allocation

Wholly functional work pool module

Higher accuracy

Timely feedback

Shorter turnaround time

High security of documents

Hassle-free document delivery

TASP software is known to be so user-friendly that even visually impaired transcriptionists can use it effectively. Many companies offer TASP software that are available online.

Features of TASP software:

It has an online workflow management system that has superior control

It facilitates all the modes of Digital Dictation (toll-free, digital recorder etc.)

Online patient record is maintained

EPR (Electronic Patient Records)

Online service saving hardware, software and setup costs

Fully secure data transfer

HIPAA compliant transfer

Fault Tolerance and Redundancy

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Medical terminology begins medical transcription career

The medical terminology is the base of all the medical careers. If you want to begin a medical transcription career, you need a complete arrangement of medical terminology to succeed. It is the starting point for a career in the medical field.

The medical terminology can be defined like vocabulary suitable for industry to describe exactly the associated human body and conditions, procedures and diagnoses. It implies three basic shares: words of root, prefix, and suffixes. The word of root is a limit derived from a source language, such as Greek or Latin, and usually described parts of the body.

It is the force, or the medium, part of the mot. the prefix is an affix which is added in front of the word of root. It is employed to modify the word the ’significance of S and to provide extra information about the medical limit, such as the place, the number or time. The suffix is an affix which is added at the end of a mot. It is also employed to add the significance to the word, such as the condition, the process, or the process. Gone up, the word of root, the prefix and the suffix create a specific medical limit.

In a medical transcription or any other medical-related career, the process of deciphering is a part essential to include/understand the medical limit. It requires usually the practice on your part with indeed and exactly forms and deciphers medical limits. To include/understand a medical limit, you must break up the word and look at its elements: word, prefix and suffix of root. By evaluating them one by one, you can learn each significance and then to go up them for full comprehension.

The medical terminology of comprehension is fundamental to carry out exactly a medical transcription career – think of it like hones progression to achieve your goal of career. Without complete arrangement, you could not exactly spell or employ the medical terminology in your transcription. All the medical professionals consult their medical dictionaries systematically – add a handy medical dictionary to your library of reference. Your complete knowledge of the words, the prefixes and the suffixes of root will place you on the way at a successful career.

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Quality of Medical Transcription

When a transcription service provides quality guidelines it usually means that they are going to give you high quality service. The existence of pre-made rules that are given to all employees is a good indication that you are going to be getting your money’s worth. Everyone is being held to the same guidelines.

Consistency is vital in a company that is handling hundreds of different medical documents every day. With so many different people doing the work, it’s easy to get a range of standards if you don’t provide quality guidelines. If you don’t see the quality guidelines displayed on the website of the company you are considering, then you should certainly ask them about this. Some transcription services do have their guidelines, but haven’t made them public. However, a service that has everything to offer will probably display them on their site, for your perusal.

The proposed guidelines address four components of quality documentation:
–Dictation;
–Transcriptionist skill level;
–Management—how the system is devised and followed; and
–Quality assurance components.
Quality assurance is necessary to ensure the accuracy of healthcare documentation. It also assists in protecting healthcare providers, facilitates reimbursement, and improves communication among healthcare providers, thus improving the overall quality of patient care. This document is intended to be a guide for establishing a quality assurance program for dictation, medical transcription, and related processes. It establishes essential and desirable elements for quality healthcare documentation.

Our transcription services involve a number of procedures that ensure adequate and quality product. Our medical transcription works with the general standards. We avail of medical expert’s service and quality checking by an international medical agency. No language errors occur in our transcription because we utilize the services of language experts, technical editors and proofreaders. Our transcription procedures involve 3-tier checking programs for 100% accuracy.

Our medical transcription quality assurance process

• Office notes and recorder files are uploaded or dictated by the medical offices
• Files are initially transcribed by medical transcription staff into text files
• Transcribed files go through two levels of quality control audits to give close to 100% accuracy
• QA professionals go through original dictations checking for context errors
• Completed files are sent back to the medical office for download

We employ experienced medical transcription professionals and editors to deliver highly accurate transcriptions. We meet and exceed the requirements by

• Improving our transcription services and processes continuously
• Constantly getting feedback from our clients
• Focusing on complete client satisfaction
• Encouraging employee involvement in daily operations
Our medical transcription professionals are well versed with AAMT guidelines, spelling, grammar and medical terminology.

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Medical Transcription Courses

The medical transcription industry has become an important fixture in the medical field, helping to provide accurate files for medical patients. The job market for medical transcriptionists (MTs) is at an all-time high, yet many people are not aware of the proper training and courses that must be completed before starting a career as an MT. Luckily, there are many courses available that will train prospective MTs and even allows others to continue their education in order to further their work in the MT field.

One of the foremost experts in the medical transcription field is the Association for Healthcare Documentation Integrity (AHDI), formerly the American Association for Medical Transcriptionists (AAMT). The people at AHDI sponsor several different medical transcription courses that are all AHDI approved. They have also written several books that have become the go-to texts for many medical transcription courses. The Model Curriculum for Medical Transcription is one book that the AHDI has published and is used widely around the country to teach potential MTs all they need to know about the medical transcription industry. The association has also published the AAMT Book of Style for Medical Transcription, which has become the gold standard for use in the medical transcription field. This book shows MTs the right and wrong ways to word certain phrases and gives the correct terminology required to make all records as accurate as possible. The AHDI also offers CDs, audiotapes, and video-based texts for those students wishing to study independently or for classroom use.

Some of the AHDI approved schools that use these texts can be found all over the country and online. One school that has received rave reviews is the Penn Foster Career School, which teamed up with DANTES (a program in coordination with the U.S. military) to help students pay their tuition to the school. Penn Foster prides itself on being one of the most affordable ways to study to be an MT, and it offers various payment plans to suite any needs.

Another good educational institute is Transdyne, which not only trains individuals to be MTs but also teaches them valuable life skills to prepare them for the job market. They are so many schools offers courses on interview skills, teaches how to write a resume and cover letter, and also introduces students to contacts in the field. The school also offers a one year membership to the Medical Association of Billers (MAB) upon completion of the course.

Physically going to school is not the only way to take MT courses. There is a variety of courses offered online and at home so that anyone can choose the most convenient option for them. Online-Education.net is a great site that provides links to various schools that offer both one year certificates and two year associate degrees. The site claims to have a 93% placement rate for all students who search on it.

Transdyne is another good site for those who want to train as an MT online. The program was designed by experienced transcriptionists currently working as MTs to teach valuable lessons from their vast experiences in the field. This environment sets Transdyne apart from the others because people who visit the site will learn about real life experiences and what the medical transcription field really is like. Transdyne offers CDs, practice tapes, medical dictionaries, and other great materials that can help provide a full view of the medical transcription industry.

These options are just a few of the medical transcription courses available to anyone wishing to pursue a career as an MT. Many of the courses are readily available, and the online courses allow individuals to start right away.

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Outsourcing Transcription - How to Get the Best Deal

There are many transcription services available but sometimes an affordable transcription service can seem hard to find. Transcription is not cheap, because it is a lot more involved than copy typing, but that doesn't mean you can't find a good deal with a transcription service, and what's more, by providing good quality recordings you can make the transcription more affordable, as it will take less time to complete.

When pricing up your options the most important thing to remember is that it's just not possible to type as fast as you speak. Even an experienced transcriptionist will be able to average four times as long for a good, clear one-to-one interview - so an hour of recording will take an average of four hours to transcribe. (Industry standards obtained from the Industry Production Standards Guide (1998), published by OBC, Columbus, OH, USA). But a poor quality recording will take much longer. So how can you make sure that your transcript is clear, in order to get an affordable transcription price? Basically, the easier you make the transcription for the transcriptionist, the more likely they are to be able to give you an affordable transcription quote.

First of all, use the best transcription equipment you can afford, and make sure it's right for your needs. This means that for interviews you should have a recorded with an external microphone rather than one built into the recorder, which is only designed to pick up dictation. For focus groups you should have several microphones so that all participants are audible, and for conferences the speakers should have good microphones and there should also be people in the audience with 'roving' microphones to take around to any audience members wanting to ask a question.

Always try to make sure that you are recording in a quiet environment. Open windows can cause big problems unless you have a 'noise cancelling' microphone, which many digital ones are these days. So can air conditioning, so if you do have an air conditioning unit in the room try to ensure your speakers are not situated close to it. If conducting interviews by phone, and assuming that you have arranged these in advance (and asked permission to record, of course) then it's helpful to ask your interviewee to try to make sure they're in a quiet environment too!

If you are interviewing and you want the names included then it is helpful to spell out your interviewee's name at the beginning of the recording, before starting the interview, and speak out any information you would like on the transcript header e.g. the date, the job title of your interviewee etc. For conferences a speaker list and also a delegate list, if there will be audience questions, can save the transcriptionist a lot of time in trying to work out names and organisations.

During the interview, unless you need to interrupt in order to take back control of the interview, try not to speak over your interviewee. Often in a normal conversation we say 'yeah, yeah, yeah' or 'right' or 'OK' more to indicate we're listening than for any other reason. Every time you say that you are likely to be obscuring a much more important word or group of words spoken by your interviewee. And in conferences or panel discussions, if one speaker is giving a talk (i.e. without interruptions, not a discussion) make sure everyone else's microphones are turned off. I have, in the past, had to mark whole sentences or even paragraphs of a talk as inaudible, because all I could hear were two panel members chatting about their holidays or little Jonny's operation, and not the speaker!

Most transcriptionists work in a standard format, whether that be tabular, tabbed, interviews shown as initials or full names etc. Again most are happy to work to your specifications, but the standard format might well be cheaper, so think carefully about whether you need something different or not. Find out what the standard format is in advance if it concerns you, and you may be able to adapt it to your needs.

Finally, give some serious thought to whether or not you need a verbatim transcription. Verbatim transcription includes every repeated word, every 'um' and 'erm', all those 'filler' phrases like 'you know' and 'know what I mean' that may be repeated a hundred times in one interview, and can also include pauses, coughs, throat clearing etc. if required. Needless to say, this takes longer. If the transcriptionist can filter out all this stuff the transcript is quicker. In my company the cheapest level is what we call 'intelligent verbatim' which cuts out all these fillers but leaves the rest exactly as it's spoken. Different transcriptionists work this differently though, so always check when you're phoning for your quote. You can find detailed information about our editing levels on our website.

There are, of course, occasions when verbatim is required - depending on your topic it might be required for legal reasons, or you might be studying the language. But if you really don't need it, don't end up paying for it!

And finally, remember that the cheapest transcription quote might not be the most affordable one in the end. There is an oft-quoted phrase: if you pay peanuts you get monkeys. Will it really be cost-effective to send your hard-won interviews to the cheapest service if what comes back is gobbledygook and you have to go through the whole thing correcting every other word? How much time will you then waste that could have been spent more productively? Recommendation is always the ideal way to find a service, but if no one you know can recommend a transcription service then look for testimonials. A good company with a strong track record should always be able to provide these. If you're still not sure, ask questions and base your decision on the quality of the answers. Things you might like to ask are: turnaround time (when will you get the transcripts), confidentiality procedures, whether they have experience in your field, what the standard format is etc. Sphere: Related Content

Will advances in technology affect the future of the medical transcription profession?

This is one of the most frequently asked questions I see. Unfortunately, there are so many naysayers out there spreading their negativity and convincing people, who otherwise would have found a wonderful career, not to pursue it. I was very happy to see this question asked of David Clegg, Deputy Chairman of the Employment Security Commission in NC.

I had thought about becoming a medical transcriptionist, but I think they might be a dying breed due to technology advances. Do you agree? – Betty Normandin, Pinehurst

The health industry is going to be one of the most robust sectors of the economy. Medical transcription will be expected to grow as an occupational category but it is going to be one that will have to adapt to quickly changing technology. ESC data show that the occupation will grow about 2 percent a year. The average wage for that job now is around $35,000.

As I have been saying for the last few years, technology is not perfect but medical reports do have to be perfect. There is just too much that computers cannot take into account such as the many different accents, editing of grammar, proper formatting, etc. MTSO’s as well as medical transcriptionists will definitely have to adapt to new technology and we are. Things cannot, will not and should not stay the same. We are always evolving and those of us who can accept that and adapt to it, instead of fear it, will succeed.

Thanks so much to Betty Normandin for asking the question and to David Clegg for answering it so honestly.

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Outsourcing Transcription Work - White Paper

Transcription is basically defined as any typing of oral recordings (intelligent verbatim transcription) – these days on a digital recorder, often supplied by a company called Olympus and recorded onto a CD or digital file.

The file is then sent to a transcriber (typist) who uses software to turn the recorded work into a manuscript. This is the transcript and hence we get the word transcription.

Transcription has become fairly big business and a lot of companies and firms are experimenting with outsourcing transcription work.

General Dictation
There are two sorts of outsourced transcription work, the first being day to day, general dictation by managers, fee earners and professionals and these tend to be mainly letters, memos and reports. There are big enterprises in the UK and the USA that outsource the typing work to call centre operations in India and South Africa. These operations can be running many hundreds of thousands of recordings at any one time and the turnaround rate is usually within hours.

The cost of outsourcing day to day transcription work is usually very good and can safe companies considerably, though not as one much as one would expect. Firstly, a secretary on site can often be handling lots of different things at any one time, including enquiries, telephone calls and some junior fee earning managerial tasks. A secretary offshore in India can simply type a letter.

Recordings – Interviews & Research
The second sort of transcription is the longer recordings of interviews, reports, consultations and conferences.

These tend to be bulk orders and will be a number of tapes, CDs or digital files recorded of discussions, meetings or straightforward one to one interviews - the transcription is simply a full record of the recording.

Court transcription services are a good example of this, although most courts have their own select list of transcribers who will simply do court work and nothing else on a set contract with their machinery in the courtrooms.

The second type of recording (ie: conferences and meetings) tends to be very time consuming, and often companies & organisations will look to outsource this so that they can free up staff internally to deal with other work.

A good example of this is solicitors firms where a police station interview needs transcribing; usually a secretary would have to do it. However a secretary transcribing a 30 minute police station interview requires about four hours of time. Four hours of a secretary’s day would be very costly to a solicitor when the secretary is also taking telephone calls, general typing and admin work.

Another example would be a company who had an employment tribunal hearing and need a recording of a disciplinary meeting transcribing. The cost of transcribing a disciplinary meeting again can be measured in terms of the time it would take someone from a department to sit down and type out the whole meeting. This means that for every 20 minutes of recording, somebody has got to sit for probably in the region of about three hours to transcribe. Three hours of somebody’s time to do this is often too expensive for the company and usually somebody volunteers to do it, realises how hard the work is within about five minutes and says they won’t do it with the work being outsourced at that stage!

These are the reasons why transcription has become so popular to be outsourced – it frees up staff time and also gets rid of a very unpopular task that can be turned around quickly and effectively offsite by experienced transcribers.

TRANSDYNE Transcription Services is an online cost-effective outsourcing operation that is cost effective for companies and organisations to have work transcribed, whether for small or large orders. The company regularly deals with universities, plc’s and SME’s across the US. Sphere: Related Content

Outsourcing Transcription: What Are the Driving Forces?

Medical transcription is accelerating rapidly in virtually every area. Volume, line count, productivity demands, investment costs, managerial requirements, industry regulations, staffing pressures, physician expectations, process complexity—all these burdens are increasing at an overwhelming pace. For these reasons and more, a growing number of medical facilities are transferring their transcription services to external companies.

The driving forces behind outsourcing can be divided into three basic areas: turnaround, technology, and management.

Turnaround
The most clear-cut reason for outsourcing is increasing productivity and turnaround time (TAT). Not too many years ago, a TAT of 48 to 72 hours was common and acceptable. Those days are gone. In the modern world, physicians and patients expect complete medical records to be available within hours of dictation. Healthcare facilities also have a strong financial motivation to ensure quick TATs due to the billing cycle’s dependency on completed transcription. In addition, JCAHO requirements and other regulations have also added pressure to increase TAT.

The ability to meet strict TAT demands is increasingly difficult for even the largest hospital chains. The primary reason is staffing. The number of qualified medical transcriptionists (MTs) entering the job market in the United States is decreasing every year. In fact, there are more MTs retiring than who are joining the profession. Add growing demands to a shrinking workforce and it makes for an extremely difficult situation.

Assuming a healthcare facility is able to recruit an adequate number of MTs, there is the problem of fluctuating volume. The maximum capacity MTs can accommodate remains constant, but the number of transcription files can vary dramatically. Many hospitals find themselves paying massive overtime during busy periods while still failing to meet TAT requirements. Meanwhile, the same hospitals are paying MTs to remain idle during slow periods.

By outsourcing transcription work to a large medical transcription service organization (MTSO), a facility will be reasonably assured of steady productivity and a consistent TAT on all transcription files regardless of any fluctuations in volume. Furthermore, pricing is based on the number of lines transcribed. Rates will not increase with volume, nor will you pay for any MTs not actively working on your files.

Technology
In addition to MT salaries (and the salaries of their supervisors), healthcare facilities must also account for the cost of transcription technology. Having the right hardware and software is critical for optimizing productivity, but identifying the “best” technology is an extraordinarily difficult process—especially considering it is a perpetually moving target. Which new applications and upgrades are worth investing in? The answer varies from hospital to hospital, doctor to doctor, and worktype to worktype.

Speech recognition can be a valuable tool in some areas—radiology, for example—but it produces limited results in others. Some doctors will benefit from handheld PDA dictation capability that automatically matches patient schedule and/or admission, discharge, transfer to the dictation file, while others will be more comfortable using more traditional dictation methods. Some facilities will use the full range of capabilities allowed by their transcription software, while others require only a small number of its resources. Uncertainty leads many facilities to pay for unnecessary technology.

Avoiding obsolescence is another major concern. Rapid advancements in software increase the risk that an expensive new application will be quickly outdated, and the life span of new hardware seems to shrink every year. Also, system maintenance can consume a great deal of time and capital.

Maintaining top-of-the-line equipment and software for every step of the transcription process would be cost prohibitive for almost any medical facility, even assuming the IT staff has the expertise to select and maintain the ideal technologies. An MTSO, however, is able to take advantage of industry expertise and economies of scale to consistently identify and incorporate the best, new technology.

Partnering with an MTSO usually ensures that transcription services will be performed on state-of-the-art hardware and software. Plus, a facility will be able to pick and choose which technological capabilities are right for its needs and budget, rather than being forced to install a complete system with capabilities it will never use.

Management
Medical transcription is a complex and unique area of expertise within the healthcare industry. The process, protocols, and technology involved are highly specialized to the task. With 24/7 service being the norm for medical transcription, healthcare facilities are finding it difficult to keep qualified MT supervisors on the job around the clock.

Transcription requires active management and strict quality assurance. It is necessary to have managers with a thorough understanding of the medical transcription field. Managers must oversee MT training, develop appropriate compensation packages, monitor transcription quality levels, evaluate process problems and improvements, and other specialized tasks. This is in addition to standard human resources concerns such as recruitment, sick days, turnover, etc.

Too often these responsibilities fall on the health information professional, a position that has grown increasingly challenging as job responsibilities continue to grow. Without the necessary transcription background or time required to properly manage an MT workforce, productivity and efficiency may suffer. MTSOs specialize in the transcription process and are able to alleviate the burden of MT management from facility administrators.

Conclusion
In the past, healthcare facilities have been concerned about instability and interruptions in the flow of transcription files when dealing with an outside company. Today, transcription outsourcing is an established industry with proven leaders. As healthcare administrators seek new solutions to their transcription needs, the advantages of outsourcing become increasingly apparent.

Growing volume is making it increasingly difficult for healthcare facilities to achieve aggressive turnaround times on their own—especially as the MT workforce continues to shrink. Furthermore, advances in transcription technology require capital investments that many healthcare facilities are unwilling to make because of costs and uncertainty. In addition, managing the MT staff requires a level of expertise that is often impossible for administrators who are in the business of overall patient care, not transcription alone.
These forces are driving modern medical facilities to seek partnerships with outsourcing companies that specialize in and optimize the transcription process.

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Virtual Transcription Services

Digital transcription is fast becoming the norm now that digital equipment has made it possible for transcription companies to provide online dictation and transcription services, delivering completed transcripts to clients located anywhere across the globe in record time. The process of transcription online (virtual transcription) means that transcription companies can rapidly and easily transcribe all kinds of standard and non-standard recordings (digital sound transcription, multimedia transcription, CD transcription, VHS and cassette tape transcription, mini and micro cassette transcription etc.), providing clients with accurate transcripts in the hard copy format of their choice.

Transdyne has resolved any security issues associated with online transcription by uploading files to secure websites. Clients send us their sound (or visual) files online in wav or any other compatible format, and we will deliver the completed transcripts via FTP, True Share, secure email, and, of course, courier, fax or regular mail. Our audio transcription services include converting your files into the optimal quality digital format to process.

Our online transcription service is equipped with state-of-the-art digital equipment, and offers superior, efficient and complete solutions to the process of transcription - from the initial dictation phase to the final phases of document management, production, distribution and storage.

Transdyne is a leading national outsourcer of transcription services. To provide superior quality online transcription services, we employ both highly experienced transcriptionists AND information technology experts who ensure that your dictations and recorded material are efficiently converted into data before being sent to the transcribers.

Internet transcription is useful in all the specialized areas of transcription. Online medical transcription is a rapidly growing sector of outsourced transcription, for example, and online medical transcription is fast becoming one of the major specializations of Transdyne online transcription services.

Transdyne is not a specialized transcription company. We provide general transcription services, as well as a complete range of specialized professional transcription services, including:

• Academic Transcription
• Legal Transcription (Court Transcription, Interview Transcription …)
• Corporate Transcription (Conference Transcription, Meeting Transcription, Insurance Transcription …)
• Multi-media transcription (Video Transcription, Podcast Transcription, Cassette Transcription …)
  
• Medical Transcription (Hospital Transcription, Medical Record Transcription …)
• Dictation Services
• Typing Services, and much more

A major advantage of online transcription is that it makes it possible for us to offer first-rate accurate transcription at unbeatable rates. Clients also appreciate virtual transcription services because they are fast, efficient - and simple to work with. In addition, clients no longer need to worry about such considerations as time zones, geographical location or business hours.

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Why Opt for Outsourced Transcription?

Outsourcing transcription services is an ideal way to handle transcription, dictation and typing needs while minimizing service costs, capital expenditures, and turnaround time.

Online outsourcing means that transcriptionists no longer need to be on-site, or even in proximity to, the businesses employing their services. The best outsourcing transcription companies provide online dictation and transcription services (including digital audio transcription, cassette transcriptions, all varieties of hospital transcription, legal transcription, corporate transcription, medical transcription etc.). And a well-equipped outsource transcription company is able to take advantage of time zone differences and, in some cases, lower labor costs, to deliver low cost transcription services and dictation at extremely high turnaround rates.

By outsourcing transcription services to Capital Typing, you will get the following advantages:

• Technical and functional superiority over your competitors – without any capital investment;
• Minimization of on-site transcription staff related expenses;
• Elimination of expenses associated with the physical maintenance of office space for transcription services;
• Minimization of costs related to the acquisition of transcription software (and training on-site transcriptionists to use it);
• Improved time-zone advantage for the completion of transcription services;
• Online access to status reports, transcription and dictation retrieval;
• Security of transcripts and voice recordings (secure data transmission and secure FTP access)
• Most important, outsourcing transcription to a reliable, low-cost transcription company like Transdyne will give you the time to focus on your principal field of competence, thus enhancing your business’s productivity.

Outsourcing your dictation and transcription requirements to Transdyne is, without a doubt, the answer to your transcription and dictation needs. We employ trained, skilled professional transcriptionists from all over the U.S., and direct a group of partners from around the nation. Our clients benefit from the most efficient, accurate transcription service offered by any transcription company nation-wide.

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A FINE QUALITY MEDICAL TRANSCRIPTION COMPANY

We offer a fine quality transcription service product at cost competitive rates. Our medical transcription accuracy is better than 99.60% and the turn around time is 4-6 hours for standard transcription service.

Our experienced transcriptionists are knowledgeable in all areas of medicine and have an average of over 15 years experience. Our transcription work is superior and completely accurate and of legal quality. Our transcriptionists are the best and the work is not sent overseas to off-shore companies.

Our clients include: Intensive Care Units, Radiologists,Urology Depts, Neurologists, General Medicine, Research, Pathology, Oncology, Pharmacology from some of the most prestigious hospitals in New York and other States.

Transcription services for every aspect of medical communication, from everyday SOAP or follow-up notes, diagnostic procedure notes, letters to referring physicians, complete medical history and physicals, insurance related correspondence including IME's and peer reviews.

We will transmit finished reports to you by secure encrypted e-mail, secure FTP (file transfer protocol) fax, secure Internet sites, direct modem and hard copy delivery. We meet and exceed HIPAA rules and regulations.

A Standard 4- 6 hour hour turn-around time is our norm, we also provide STAT services.

Place your digital voice files directly on our computer (FTP) from physician digital recorders units (Sony, Olympus, Dictaphone, Sanyo, Radio Shack etc.), we will set up a secure Internet FTP (file transfer protocol) address for you for your uploads and downloads (no charge), or use our toll free 866 phone numbers.

All systems available 24/7 365 days per year.

Why should you consider transdyne.com? We believe in doing a high tech, state of the art, professional job with a friendly, low stress, and neighborly approach to our clients and employees.

Excellent medical transcription and a great deal of other services.

Digital dictation with toll-free 866 # telephone service, with unique user ID.
Completed work sent back via secure and encrypted email or secure FTP directly to you .
No investment in training medical transcriptionists
Contract can be negotiated for long term and high volume accounts
Clients use their telephone for dictation or digital recorders.
No geographical limitations.
Available 24 hours a day, 7 days a week, 365 days a year.
Detailed usage reports
No lease, no service contracts, no risk of falling behind in technology

All employees have gone through security screening and HIPAA training.

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Medical Transcription Rate Depends on Competence

The medical transcription rate you will be paid is dependent on your level of competence. The demand for the particular sector you are transcribing is also a factor.

The sectors (e.g. radiology, oncology) have different demand and rates vary for the sectors, as well as the speed you produce your work.

Without accuracy you will not be employed for long, so this also is an important factor.

There were 98,000 medical transcriptionists in employment in 2006. This figure is expected to rise to 112,000 by 2014 in the United States.

That is a 17% increase which means the medical transcription field is expected to grow faster than the average employment level.

Job opportunities will be good, especially if you are certified. When it comes to specialising in a sector, consider the going medical transcription rate in the sector and whether demand is likely to increase with the aging population.

Official US Medical Trancription Rate

According to the US Department of Labor 2008-09 Occupational Outlook Handbook the earnings of wage and salary medical transcriptionists showed a median hourly earnings of US$14.40 in May 2006.

The 50 percent in the middle were on rates of between US$12.17 and US$17.06 per hour. The highest 10% earned more than US$20 per hour and the lowest 10% less than US$10.22 per hour.
The median hourly earnings, per industry, employing the larger numbers of medical transcriptionists were:

• US$15.68 for Medical and diagnostic laboratories

• US$14.62 for General medical and surgical hospitals

• US$14.34 for Business support services

• US$14.31 for Outpatient care centers

• US$14.00 for Offices of physicians

Compensation for medical transcriptionist varies. The methods of basing the rate of reimbursement vary as well.

Some are paid on the number of lines transcribed, others are paid on the hours they work. Some are paid a base pay rate plus incentives for higher production.

How Many Lines Per Hour?

Payment on the number of lines transcribed will be a contracted rate. To give you a rough idea lets say a rate of 13 cents per line is agreed upon.

You type 200 lines per hour (a comfortable speed to type), gives you an hourly rate of $26. If you get to 300 lines per hour, your rate goes up to $39. A great incentive!

Usually independent contractors and employees of transcription services receive production based pay. Independent contractors earn a higher rate than those working for others, although they also have higher expenses.

The medical transcription rate that you receive as an independent contractor can be much higher than the basic employee. Rates of around US$36 per hour are quite common. The introduction of digital transcription has opened up new job opportunities and makes it much easier to operate in freelance medical transcription...

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Medical Transcription Home Study Courses

If you are interested in medical transcription training but have a busy schedule, there are options to brick-and-mortar vocational schools. You might want to consider medical transcription training at home.

Demand for medical transcriptionists will increase by nearly 30% through 2010 due to a growing and aging population. Start your own business in medical transcription and have the career independence you’ve always desired or prepare yourself for a career in a doctor’s office, hospital, or clinic. However, there are certain skills you need to become a Medical Transcriptionist. Our Medical Transcriptionist course will help you learn required skills and gain important industry knowledge quickly and conveniently. You’ll get hands–on training in:

• Medical Terminology
• Creating and maintaining medical records
• Advanced Medical Terminology and Pharmacology
• Keyboarding and Word Processing

You'll learn the transcription techniques that are applicable in doctors’ and dentists’ offices, clinics, hospitals, and transcription services. And best of all you can learn it all from the comfort of your own home. So get started today be request a free medical transcription course information package.

MT home study courses work well for students who are independent. Self-discipline is essential for successful medical transcription training at home. It's a good option for students who do not have a vocational school nearby or who cannot physically attend classes for a variety of reasons. At home training can be the option of choice for those who learn best on their own.

Medical transcription training at home offers several advantages. One of these, of course, is the ability to work at your own pace. You can take the time you need in more difficult areas, but move quickly through coursework that you find easier. You don't have to pace yourself with your teacher and classmates. Another advantage is the ability to schedule coursework around other commitments, such as your job. You don't have to worry about following the class schedule.

Of course, the most obvious advantage of MT training at home is the ability to work in comfort. You don't have to commute. You don't have to look for parking. If you have a hectic schedule, you don't have to worry about showing up late for class. Homework gets done when you have time, and you can take tests when you feel you are ready for them instead of cramming to meet the teacher's deadline.

Some medical transcription schools offer video instructional videos. This gives you the opportunity to hear the terminology, an important part of medical transcription training. The ability to replay the videos as often as necessary to understand the terminology is another advantage to medical transcription training at home.

Medical transcription training at home is not for everyone. For those who are disciplined and don't need supervision, though, a home study course can be rewarding.

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How Transcription Services Work

Transcription services available from a medical transcription company or provider manage all of the data capturing, formatting, coding and reporting processes. A transcription specialist is trained to receive the dictation or other data and then format it for reporting with the appropriate guidelines and formatting styles. Since every healthcare organization has its own set of guidelines and parameters for reporting, a professional medical transcription company can work with your organization to create a workable template.

Whether your doctors need to transcribe patient records or medical conferences, the dictation-to-reporting process is much simpler with the help of transcription services. Today’s leading healthcare organizations are making use of outsourced medical transcription services to obtain accurate and reliable data at the touch of a button; instead of turning to conventional note-taking and reporting processes, your organization can benefit from professional, accurate transcripts provided by a medical transcription company. Transcription services make it easy to obtain accurate, HIPAA-compliant data that can improve work flow in your healthcare organization and reduce costs overall.

Today’s innovative medical transcription software makes it easy for doctors and other healthcare professionals to submit their dictation. Doctors can now submit their dictation over the phone or other recording device, and transcription specialists capture the data using voice recognition software and other tools to develop the reports. This ensures accuracy and high quality data input, which improves the final product overall. After capturing relevant data and filling out the report, the medical transcriptionist must submit the document to a quality control department for review. Quality control boards ensure that the data is stored in a secure database, and that all information is as accurate as possible. After the document is approved, it can then be released to the doctor or relevant department for retrieval and review.

A medical transcription company can set up an administrative interface for easy document retrieval, or simply send the reports in electronic form. Some doctors prefer to receive their reports via e-mail, while others may want to access the information from a handheld device or other portable media device. Today’s innovative software and technology makes reporting, submission and retrieval a seamless process and this in itself can improve turnaround times on all transcription projects.

Medical transcription companies can offer specialized services for particular departments so that all reports are designed with the unique formatting requirements and protocol of each area. For example, chiropractic doctors and internal surgeons may require two completely different types of reports; transcription services can be tailored to their individual needs to produce quality reports with the appropriate formatting and guidelines. From legal documents to conference notes, the dictation-to-reporting process is efficient and convenient for today’s fast-paced healthcare organizations. Specialties can benefit from outsourced medical transcription solutions, especially if the department needs to maintain a strict budget.

Transcription services are a cost-effective and convenient way to maximize resources for your healthcare organization. From data capture to transcription report retrieval, healthcare professionals can benefit from a high quality information and a seamlessly integrated system for several projects with the right medical transcription company.

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